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Facts
Esselte annually sells enough suspension files to store 200 billion pages of information.
Leitz invented ‘soft click’ technology which softens the sharp snap of closing binder rings and makes nipped fingers a thing of the past.
Pendaflex has an online “I Hate Filing Club”, which provides tips and tools for making filing easier.
The typical American office worker uses an estimated 200 sheets of paper on a daily basis.
The average European office worker uses approximately 200 pockets/ folders each year.
Since 1950 worldwide paper consumption has climbed more than six-fold.
Copiers, fax machines and printers generate between 860 billion and 1 trillion pages annually.
The average European office worker:
- uses a new punch every 5 years
- a new stapler every 5 years
- a new letter tray every one year
- a new waste bin every 5 years.
70% of European companies state that "the paperless office is just a vision". (1)
61% of European managers prefer reading spreadsheets, offers, reports in paper format.
60% of European managers say that correction reading is easier on paper than in electronic files.
33% of those managers print emails and web pages before they read them.
65% of European managers store paper copies of important documents.
Paper demand increases by 40% in companies that introduce email systems, because employees tend to print emails before reading them. (2)
According to a survey from the University of California at Berkeley, in 2002 the world’s offices used 43% more paper than they did in 1999. Also in 1999 0.03% of the world’s information was stored on paper, this dropped to 0.01% in 2002. However, in the same period, the total amount of information grew so fast that the absolute quantity of information stored on paper still rose by more than 30%.
The same survey stated that mankind produced 12 exabytes of data over the past 10,000 years (an exabyte is a billion gigabytes). But from 1999 to 2002, it produced 12 exabytes more, and in 2003 alone it should produce another 12.
Document growth at most organizations is exceeding 200% a year. (3)
Paper usage has actually increased by 14% in the last few years. (4)
Business paper (cut sheet average) consumption in Western Europe has grown from 2.9 million tonnes in 1997 to around 3.7 million in 2001 - an annual growth of 6.5%. (5)
The average organization: (6)
makes 19 copies of each document
- spends $ 20 in labor to file each document
- spends $ 120 in labor searching for each misfiled document
- loses one out of every 20 documents
- spends 400 hours per year searching for lost files.
In 1982 organizations globally used three trillion sheets of paper, in 1999 organizations used nine trillion pieces of paper.
Paper consumption will grow by 20% each year.
Usage of recycled paper plateaued in Europe in the latter part of the 1990s at approx. 5%-6% of overall paper consumption. A slight increase is expected in 2003.
Employees typically spend 5%-15% of their time reading information, but up to 50% of their time looking for pertinent data.
Disorganization costs time and money. Some experts estimate that the average person spends 150 hours a year looking for misplaced information. (7)
According to the Wall Street Journal the average executive loses an average of six weeks per year retrieving misplaced information from cluttered desks and files.
Americans waste nine million hours per day searching for misplaced items. (8)
Cleaning professionals suggest that getting rid of excess clutter would eliminate 40 percent of the housework in an average home. (9)
Crisis purchases, related to disorganization could cost as much as 15-20% of an annual budget in terms of: (10)
- Buying duplicates
- Last minute shopping trips
- Late payments
- Financial charges
By the year 2005 there will be 50% more paper in offices than there was in 1995. (11)
According to Real Simple Magazine, women spend approximately 55 minutes every day searching for items.
A PriceWaterhouseCooper study showed that employees typically spent 5-15% of their time reading information, but up to 50% of their time looking for pertinent data.
Tangible Costs of Disorganization (12)
Both salary and productivity costs of the “lost time” employees spend who are unequipped to find “What They Need, When They Need It”.
Based on one employee working full-time, making $50 per hour, the annual salary cost of spending five hours each week looking for lost or hard-to-find information is $13,000. Now multiply this by the number of employees you have in your company!
Cost of poor decisions being made based on the lack of, or absence of critical information
Cost of “Reinventing Ideas” because of lost information, or other people in the company who are unaware of the information.
Cost of duplicated efforts made because more than one business unit works on the same project – without knowing it has already been done!
Cost of replacing and retraining stressed-out employees that quit.
Cost of lost sales because customers are unable to find the information they need on products or service – giving up in frustration.
Cost to reproduce or repurchase something that you already have, but cannot find.
Overnight Express Mail costs for last-minute deadlines.
Lost Interest on uncollected invoices that have not been sent to customers.
Lost interest on cash and checks that have not been deposited.
Late payment fees.
1) Horizons – Solutions in the Digital Office 2000 – Xerox Corporation
2) PriceWaterhouseCoopers Survey
3) Infoconomy
4) Documents, People and Technology: A European Perspective - Xerox Corporation
5) CAP Ventures
6) Gartner Group Survey
7) Sun-Sentinel Company, 6 January, 2003
8) www.aplusorganizing.com
9) www.aplusorganizing.com
10) www.aplusorganizing.com
11) The Myth of the Paperless Office, Abigail Sellen and Richard Harper
12) YCBO Management & Productivity Consulting
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